VoIP to the Hospitality Industry

Importance of VoIP to the Hospitality Industry


The benefits of Voip to the hospitality industry are many. Hospitality service companies need good communication. it is vital in running a successful operation and making happy customers. Every process hinges on the quality of the phone system from customers calling for reservations up to timely notifications of room availability.

For almost decades now, most hotels have relied on hardware-heavy PBX phone systems for communications. To meet guest needs required extensive wiring throughout the building. It also required expensive reliance on phone companies. Plus owners dealt with the stress and difficulty of continuous system maintenance. Because of these risks and costs, these systems are often considered a drain rather than an asset.

However, with the development of digital and internet voice services, VoIP phone systems could now offer a better option. In terms of capability, cost, and reliability that you need to create an ideal customer experience.  VoIP to the hospitality industry is the best answer to all your communication needs.

Benefits of VoIP to the Hotel and Hospitality Industry

Once working in the hospitality industry, your most significant goal is to offer a satisfactory and comfortable experience for your guests. A hotel is considered a home away from home. Hence, you want to provide lodgings that meet every guest’s needs and surpass their expectations too.

Many would consider guest phones once talking about hospitality communications, but there are also phones for reservations, staff-to-staff accommodation, guest services, and more. Due to these vital connections always made the entire day, there is a need for an effective phone system. It can either break or make the operations.

To provide you with communications that you can entirely rely on, choose VoIP phone systems. They provide incredible features as well as many benefits for all your hospitality needs. So, here are some of the benefits of VoIP to the hospitality industry and hotels.

Minimizing system maintenance

If the phone system goes down, then everyone is affected. The PBX phone system involves many physical components. This is why you are responsible for maintaining the structure and keeping it in working condition.

However, as a digital system, the VoIP service is maintained and updated by the provider. So, no matter what happens to communication, you will not be required to spend money or time on updates and repairs.

You only need to make a single call to the provider. They offer a quick solution for no additional cost. You can trust that the phones will continue working. This allows you to focus on other essential tasks.

Lowering phone system costs with VoIP to the Hospitality Industry

Having a traditional PBX system would require you to wire the hotel for the phone lines you need and build an infrastructure supporting the full course. Every line and call needs additional costs through the phone company. And once you bundle the services, the phone and data options demand both separate and higher prices.

If you use a VoIP system, the communication needs lower costs upfront and render savings moving forward. Yes, you can purchase softphones that are made particularly for use with VoIP capabilities; you could also integrate the existing hardware into the new system.

The new communications would solely run over the broadband service, letting you run voice and data over the same network. Whether you adopt or expand the phone services to meet future needs, you will save both costs and convenience.

Improving Front Desk Service by using VoIP in the Hospitality Industry

Since hotels are busy, there are always incoming calls and going out of the front desk. Right from reservations up to the vendor orders and guest inquiries, the phones would rarely stay on the hook. These VoIP phone systems would give you the reliability to keep available to your guests while rendering capabilities that let you improve the service without increasing the burden on your staff.

There are certain VoIP features like IVR or Interactive Voice Response systems and auto attendants that offer automated menus and responses to manage incoming calls better. With the use of IVR, you could build interactive menus allowing callers to access the right department easily, make reservations, and answer FAQs. And these could happen even without speaking to a staff member at all.

You could also easily route the after-calls to off-site answering services, making sure that guests speak to a real person once definitely needed. Guests would always reach precisely who they need, no matter the time of the call or the number of staff on hand.

VoIP in the Hospitality Industry can be Scaled to any Size

A VoIP system allows the hotel to grow as needed, no matter how many rooms or phones you want to add. You could keep the guests connected all the time without the need for additional costs or wiring or added lines.

Once adding new communication capabilities or updating the communications, you could also enjoy a system that easily enables the said changes. Though there is a need to increase the bandwidth or to add new softphones to the infrastructure, the updates would be seamless and quick, keeping the phone system up all the time.

Creating a personal touch

With dozens of competitors out there, it is essential to show the customers that you are the best option. And to give the communication of your hotel a personal touch, the VoIP system connects directly to a CRM system.

This system lets you record information about each guest like names, specific needs, and the history with the company. As you receive an incoming call, the integrated CRM would display the information on the computer screen, letting the staff greet each person by the name. By using this personalized customer service, you guarantee guests to have the best experience possible.

Enhancing call quality

VoIP technology has been around for quite some time. However, early on it provided less-than-stellar call quality. This minimized its use for years. It just wasn’t practical. But today, these systems offer better sound quality than the PBX counterparts. Guests will always be satisfied with room communications because of the high-quality phone calls.

Expanding hotel communications

For almost many years, hospitality phone systems have been limited to voice calls only within the hotel or some other phones. This came at a high cost. With an internet-based system, hotel communications can be expanded to include more telephony options only at a price that anyone could afford.

These low-cost broadband calls allow guests to make long-distance and multi-line calls without incurring substantial charges. Once guests work from their rooms, the VoIP system allows options like voicemails, video conferencing, customized speed dials, and virtual faxing. You can provide for guests with varied needs.

Unifying the hotel

Having a massive operation, hospitality depends on good communication among the staff. Every system relies on one another to offer a successful and smooth experience all-round. If hospitality communications are brought on a single system, you could keep everyone in the loop and reach with the staff once you need them.

Quick connectivity would keep you on top of every operation and event happening with your hotel, thus saving you prepared all the time.

These are just some of the benefits available through  VoIP to the hospitality industry.

What to Look For?

Now that you want to experience the benefits of VoIP to the hospitality industry, you should carefully choose your hotel’s right VoIP phone system. With that, some factors must be considered, which include the following:

●        Hospitality experience. A lack of experience with hotel communications could lead to specific problems. Hospitality depends on many communication processes to run smoothly, so the provider should fully understand this. The more prepared the provider is, the better the installation and the future use would go.

●        System costs. It is essential that the hotel VoIP system benefits you for a lifetime and must be considered an investment. You shouldn’t settle on a cheaper option that wouldn’t meet your future needs. Instead, better spend more now, and save on upgrading costs in the future.

●        Call volume capacity. Find a system that could easily handle the call volume. Check the call capacity as well as the bandwidth options.

●        VoIP features for hotels. You should decide which capabilities you want before purchasing one. You must know what you want to offer to your guests and what you need for the staff. Know what you are willing to compromise too.

Once you find a VoIP system provider that meets these considerations and meets your preferences, your hotel will benefit greatly!


Indeed, with many modern world changes, it would be great to consider these changes for the better. With the numerous benefits that VoIP could offer, you should not doubt having one for your hotel. VoIP to the hospitality industry can provide great significance and this is a fact that every hotel owner must never neglect!

Hit like, share, and comment!